HR Software for Construction Companies
Manage multi-site crews, expiring certifications, prevailing wage compliance, and equipment-tied job costing in one platform.
Construction HR has constraints most SaaS HR vendors don't think about: workers are on job sites, not in offices; certifications expire and become legal liabilities; prevailing wage rates change by project and county; and labor costs need to allocate to specific jobs for billing. TracefyHR is built to handle this operational reality. The same platform tracks your office team in one tab and your field crews — with their OSHA cards, certified payroll, and per-job labor allocation — in another.
Why Construction HR is its own discipline
Generic HR tools optimize for desk-job SMBs. Here are the specific things they get wrong for construction.
Expiring certifications are legal risk hiding in a spreadsheet
OSHA 10/30, fall protection, scaffold, lift operator certifications all expire. A worker on site with an expired card is your legal exposure, not theirs. Most generic HR tools don't track expiry with proactive alerts.
Prevailing wage on Davis-Bacon jobs is a separate world
Federal-funded projects require certified payroll (WH-347) submitted weekly with prevailing wage rates that change by trade and county. Generic HR tools don't generate this report; you're either using specialized software or filling it out by hand.
Labor allocation to jobs needs to match billing
Hours worked need to allocate to the specific job for billing the GC and tracking job profitability. HR tools that only track 'hours' miss the point — you need 'hours per job per cost code'.
Field crews don't carry laptops
Time tracking for a 12-person crew on a job site happens on a foreman's phone or a kiosk in the trailer. Your HR tool needs to support both, with offline-first reliability when 4G goes flaky.
Equipment hours track to people too
When a worker is on the excavator vs framing, their time bills differently. HR tools that don't model 'role on this shift' miss billable hours for the GC and undercount equipment maintenance triggers.
How TracefyHR fits construction
Five things we do specifically for construction buyers.
Certification tracking with expiry alerts
Custom employee fields hold OSHA cards, certifications, and expiry dates. Forge AI builds proactive alerts (30/60/90 days out) and blocks scheduling on jobs requiring lapsed certifications.
Prevailing wage support via custom pay rates
Configure pay rates per trade, per project, per county. The pay calculation engine handles rate switching when a worker moves between Davis-Bacon and private jobs in the same week.
Per-job labor allocation
Hours allocated to specific jobs and cost codes, surfaced in reporting and exportable to your accounting tool (QuickBooks, Sage, Foundation, etc.) for billing and job profitability.
Mobile-first field check-in
Workers clock in from the foreman's phone or a job-site kiosk. GPS-aware check-in available where company policy permits. Offline-tolerant when site internet is unreliable.
Built-in budget planning per project
Track labor cost vs project budget in real time. Catch a job heading over before it's invoiced, not after.
Features construction need
- Certification & license tracking with expiry alerts
- Custom pay rates per trade / project / county (prevailing wage)
- Per-job, per-cost-code labor allocation
- Mobile-first field check-in with GPS option
- Multi-site crew management with on-site supervisor approvals
- Budget vs actual reporting per project
Roles we serve
- General Contractors and Construction Managers
- Subcontractor business owners
- Construction company HR / Office Managers
- Project Managers tracking labor cost per job
Production track record, not promises
Construction GCs need an HR system that handles OSHA card expiry, Davis-Bacon prevailing wage, and per-job allocation without leaning on a separate ERP. TracefyHR runs in production for 50+ companies and 2,000+ active employees, with mobile-first field check-in, custom profile fields for cards and certifications, and Forge AI generating job-cost workflows in plain English instead of in Foundation Software customizations. Flat $20/mo pricing means the bid season hiring spike doesn't blow up the SaaS line. The 14-day no-card trial lets a project manager pilot the system on a single job before rolling it across the org.
Regulatory landscape
- • US: Davis-Bacon Act prevailing wages (Form WH-347 certified payroll), OSHA recordkeeping (Forms 300/301/300A)
- • US state-specific: prevailing wage rates by county and trade, state OSHA programs in 22 states
- • Most jurisdictions: I-9 verification, E-Verify enrollment in many states, 1099 vs W-2 contractor classification
- • International: equivalents to OSHA (UK HSE, EU EU-OSHA, Australia Safe Work)
This is a non-exhaustive overview of common regulations. Always verify with your compliance counsel for your specific situation.
FAQ for construction
Does TracefyHR generate certified payroll (WH-347) for Davis-Bacon jobs?
TracefyHR captures the data needed for certified payroll — prevailing wage rates per trade, hours per project, fringe benefits — and exports it in formats compatible with most certified-payroll software (LCPtracker, eMars, etc.). For full WH-347 generation directly from TracefyHR, that's on our 2026 roadmap; in the meantime the data export workflow takes about 10 minutes per project per week.
Can it track expiring OSHA cards and certifications?
Yes. Custom employee fields hold any certification (OSHA 10/30, scaffold, fall protection, lift, CDL, etc.) with expiry dates. Configure proactive alerts via Forge AI — 30, 60, 90 days before expiry — and block scheduling on jobs that require valid certifications.
What about field crews without office laptops?
Mobile-first by default. Foremen clock in their crews from a phone or job-site kiosk; workers use the mobile app for time review and PTO requests. Where company policy permits, GPS-aware check-in confirms workers are on site. Offline-tolerant when site connectivity is unreliable.
Does it integrate with my construction accounting (Foundation, Sage 100 Contractor)?
TracefyHR exports labor data in CSV and direct integration formats. Foundation and Sage 100 Contractor accept hour/rate/job/cost-code imports. For deeper bidirectional integration, our 2026 roadmap includes native connectors; today the export workflow runs cleanly in batch mode.
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