Length 1:11Leave: requests and approvals in one click
Watch how TracefyHR handles leave: employees request time off and see their balance, managers approve in one click, and requests export to Excel.
For managers and HR
Leave & time off
Leave Management Software for Small Teams
Employees request time off and see their balance, managers approve in one click, and everyone can see who is out this week.
30-day free trial · No credit card required · Flat from $20/month
Leave tracked over email and a shared spreadsheet causes the same arguments every year: balances nobody trusts, two people off on the same day, and requests approved in a chat that never reach the tracker. TracefyHR gives every request one path: the employee asks, their manager decides, and the balance updates.
You define your own leave types, such as annual, sick or unpaid, with a yearly allowance and the notice you expect. Employees see what they have left before they ask, on the web or in the mobile app, and managers see the team calendar of who is out today, tomorrow and this week.
What TracefyHR leave management does
Your own leave types
Create the leave types your policy uses, each with a yearly allowance (or unlimited) and a minimum notice period.
Live balances
Each person's balance is their yearly allowance minus approved days, shown before they submit a request.
Flexible requests
Request a single day, a date range, or separate days that are not next to each other, in one request.
Approve in one click
Requests go to the employee's manager. Approve, or reject with a reason the employee can see.
Notifications everywhere
Requests and decisions arrive by email, in the app and as push notifications on the phone.
Who's out
The home page shows who is out today, tomorrow and this week, so clashes are spotted before they are approved.
HR can request on someone's behalf
HR can enter a leave request for an employee, for example after a phone call.
Summary and Excel export
See leave taken by person and type, and export it to Excel.
How leave requests work
- 1
Set up leave types
Add your leave types with yearly allowances and notice periods in settings.
- 2
An employee requests time off
They pick the type and dates on the web or in the app, and see their remaining balance.
- 3
The manager decides
The request goes to their manager, who approves or rejects it with a reason.
- 4
Balances update
The balance and the who's-out view update straight away, and the summary exports to Excel.
Length 1:11
Leave management at a flat price
Dedicated leave trackers often charge a few dollars per user per month. TracefyHR includes leave management in every plan alongside attendance and payroll, at one flat price: $20 a month for up to 15 employees or $49 for up to 50.
Starter
$20/mo
Up to 15 employees
Professional
$49/mo
Up to 50 employees
Business
$99/mo
Up to 150 employees
Enterprise
From $199/mo
150+ employees, SSO, SLA
Annual billing saves 20%. Outgrow a plan and you move up to the next one; there is never a per-employee fee. AI features run on pay-as-you-go credits. Full pricing
A good fit if you
- Manage leave over email, chat or a spreadsheet today
- Want employees to see their own balance before they ask
- Need a simple yearly allowance per leave type
- Want leave in the same place as attendance and payroll
What it does not do
- No half-day requests: leave is booked in whole days
- No accruals or carry-over: balances are a yearly allowance per calendar year
- No built-in public holiday calendar
- No automatic escalation if a manager does not respond
Leave management software FAQ
How are leave balances calculated?
Each leave type has a yearly allowance. A person's balance is that allowance minus the days already approved in the current calendar year. You can also set a type to unlimited.
Can employees request leave from the mobile app?
Yes. The free TracefyHR app for iPhone and Android shows balances and lets employees request time off, and managers can approve from their phone.
Who approves leave requests?
The employee's manager, based on who they report to in TracefyHR. The manager approves or rejects, and a rejection can include a reason.
Does TracefyHR support half-days or accruals?
Not today. Leave is booked in whole days, and balances work as a yearly allowance rather than an accrual that builds up each month. Carry-over between years is not supported.
Can I see who is out this week?
Yes. The home page has a who's-out card for today, tomorrow and this week.
How much does leave management cost?
It is included in every plan, from $20 a month flat for up to 15 employees ($49 for up to 50), with a 30-day free trial and no credit card required.
Guides and articles
Move leave out of the spreadsheet
Set up in about 15 minutes. Import your team from Excel, and your 30-day trial starts without a credit card.