Requesting time off

Need a day off? In TracefyHR you submit a leave request, your approver reviews it, and you get an email + in-app notification with the decision. Here's how it works on your side.

Apply for leave

1. 1

   Go to Time → Leave in the sidebar, or click Apply for Leave on any leave-balance card on your dashboard.

2. 2

   Pick a leave type (Annual, Sick, etc.). Your remaining balance for that type is shown right next to it.

3. 3

   Pick your dates on the calendar.

4. 4

   

5. 5

   The calendar greys out:

6. 6
   • Past dates — you can't request retroactively
   • Notice-period dates — if your company requires advance notice (e.g. 5 days), the next 5 calendar days are blocked
   • Dates that would exceed your balance
7. 7

   You can pick a single day, multiple non-consecutive days, or a date range.

8. 8

   Add a reason (1–2 sentences). Be honest and brief — it goes to your approver.

9. 9

   Click Submit request. You'll see it appear in your request history with a yellow Pending badge.

Track your request

Every request shows a status badge:

• 🟡 Pending — waiting for approval
• 🟢 Approved — you're off — your balance is reduced automatically
• 🔴 Rejected — see the reason in the request detail

You'll get an email and an in-app notification the moment your approver decides. The notification bell at the top of your screen will show a red dot.

Cancelling a request

You can cancel a Pending request from the request history — click the ⋯ menu next to it and pick Cancel request. Approved requests can't be cancelled by you; ask your HR if you need to revoke an approved leave.

Common questions

Can I request a half-day? Not in this version — leave is tracked in whole days. Use a daily report comment if you need to flag a partial day to your manager.

Why can't I select tomorrow? That leave type probably requires advance notice. Check the "X days notice" label on the leave card — that's the minimum gap between today and your start date.

My balance shows a different number than I expected. Your balance was either set by HR when you joined, or carried over from your previous employer. Ask your HR for the breakdown.

Can I see other people's leave? No — only your own. Managers and HR see the team-wide schedule.

Related

• Your dashboard — see your leave balance at a glance
• Managing leave requests (HR view) — what happens after you submit